By job / Productivity

Run meetings, notes and tasks

24 tools for productivity, in the order I'd try them.

1. 1.

   Notion AI in productivity

   Docs, wiki and AI search in one place your team already uses.

   Included in paid Notion plans

2. 2.

   Granola in productivity

   Notes that enhance your own jottings; no bot joining the call.

   Free tier; paid plans available

3. 3.

   Wispr Flow in productivity

   Dictation that cleans itself up as you talk, in whatever app you already have open. No bot joins your calls. Free is enough to try; Pro unlocks unlimited dictation.

   Free tier (2,000 words/week desktop); Pro from $15/user/mo ($12 billed yearly)

4. 4.

   Fireflies.ai in productivity

   Meeting notes with search across every call.

   Free tier; paid plans available

5. 5.

   Goodweek in productivity

   An AI Manager that puts ChatGPT, Claude, Gemini and Mistral in one governed workspace with Spaces, Actions and 45+ tool integrations. Strong when the pain is shadow AI and duplicate seats, not another chatbot.

   Per-user SaaS via IT/reseller partners (book a demo for pricing) · limited in Asia

6. 6.

   Otter.ai in productivity

   Dependable transcripts for English meetings. Weaker with heavy accents or mixed languages.

   Free tier; paid plans available

7. 7.

   Reclaim.ai in productivity

   Guards focus time on your calendar so colleagues can't swallow it. Quiet and useful.

   Free tier; paid plans available

8. 8.

   Superhuman in productivity

   Pricey, fast, keyboard-driven email. Worth it if you live in your inbox.

   Paid; see site

9. 9.

   Cedric AI in productivity

   An AI teammate in Slack, Teams, Discord or Telegram that updates your CRM, chases overdue invoices and turns meeting talk into tasks, asking before it sends or changes anything. Good for small teams that want a helper, not another automation builder.

   Free to start; paid plans from $19/month

10. 10.

    Motion in productivity

    Auto-schedules your tasks into the calendar.

    Paid; see site

11. 11.

    SaidTrace in productivity

    Mac-first voice archive: import from iPhone, Watch or recorders, transcribe locally with Whisper, then Ask with the AI you choose plus MCP. Good for people who want searchable voice notes without a cloud memo vault.

    Free monthly allowance (20 imports / 20 AI summaries); then $3/mo or $18/year

12. 12.

    Talanoa in productivity

    A desktop email client that reads threads like a chat, turns emails into tasks and keeps the AI on your own computer. A good pick for freelancers buried in client email.

    Free plan (one account); Pro $7.50/mo billed annually

13. 13.

    Dottr in productivity

    CC it on a deal email and it drafts from your templates, flags risks in plain English, sends for signature and nudges until done. Built for founders who close in the inbox, not another CLM suite.

    First 5 contracts free; then $1 per contract (draft, review, signature chase included)

14. 14.

    Kai in productivity

    An AI executive assistant from the Morgen team that triages email, records meetings without a bot and builds your task list. Nothing sends without your click.

    Free to start; paid plans available

15. 15.

    Memoraxis in productivity

    AI business memory that connects email, calendar, drive and social, then surfaces opportunities, morning briefs and a prioritized command center so warm leads in Instagram DMs do not die in the inbox.

    Self-serve SaaS (see memoraxis.com for current plans); connects Gmail, Drive, Outlook, Instagram, YouTube, WhatsApp, Teams

16. 16.

    OpenSwarm in productivity

    AI-first desktop where a swarm of agents share one canvas — browse, build mini-apps and run parallel tasks without juggling ten chat windows. Product Hunt Product of the Day energy for founders who live in multi-agent workflows.

    Waitlist / early access (desktop app); check site for plan details at GA

17. 17.

    Afterparty in productivity

    Picks up where your note taker stops. Paste a transcript or connect Fireflies, Fathom or Zoom, and it drafts the follow-up emails, invites and CRM notes. Nothing goes out until you click.

    Free (5 meetings/mo); Pro $29/mo; Max $79/mo

18. 18.

    Foley in productivity

    Voice to-do list: say what needs doing and it files tasks with the project, date and reminder set, asks when it is unsure, and plans your day from what is on the list. Simple and fast; not a full project-management suite.

    Desktop app free with your own OpenRouter key; Foley Pro $8/mo ($4 first month) for hosted AI, sync and sharing

19. 19.

    Busabase in productivity

    A shared database and workspace that your AI agents write into, so customer lists, docs, skills and small apps stay with the company instead of in someone's chat history. Changes are logged and can be held for review. Best if your team already uses Claude Code, Codex or n8n.

    Open source (MIT) and free self-hosted or desktop; Cloud Free (3 seats); Plus $10/seat/mo; Pro $20/seat/mo (billed yearly)

20. 20.

    MemoryPlugin in productivity

    One long-term memory shared across ChatGPT, Claude, Gemini, Grok and 21+ tools via browser extension, Custom GPT, MCP and TypingMind. Imports chat history and injects only the context each conversation needs.

    7-day free trial then Core $89/year (listed down from $180) or Pro $180/year (listed down from $300); 14-day refund; lifetime plans also offered

21. 21.

    Teamily AI in productivity

    A shared workspace where you and a team of AI agents work in the same chats, with memory that carries across them. Ambitious, and best judged on a real week of your own work during the trial.

    3-day free trial of Plus, then $19.99/mo

22. 22.

    Bisnes.AI in productivity

    Malaysian-built AI assistant for micro and small businesses, with agents for sales replies, operations, finance summaries and compliance tasks like e-Invoicing and company renewals.

    Free sign-up; paid upgrade plan inside the app

23. 23.

    Verbaico in productivity

    Real-time transcription in 80+ languages and accents, with sentence-by-sentence live translation into 120+ languages, one-way for talks and lessons or two-way for conversations. Audio isn't stored, and transcripts can be saved and exported.

    30 free minutes for new users (never expire); then pay-as-you-go minute packs or monthly plans billed in USD (card, PayPal; Vipps in Norway). Exact pack prices are shown on the pricing page after sign-in

24. 24.

    Perfectum AI in productivity

    AI-native LMS for training academies and course creators. AI course authoring from prompts, PDFs or URLs, plus live cohorts, certificates, an AI tutor and a B2B licensing marketplace with automatic revenue splits through Stripe Connect.

    14-day trial, no card; Starter $49/month (10 learners); Growth $149/month (100 learners, 600 AI requests); Business $399/month (200 learners); Enterprise custom; yearly billing 15% cheaper

The top spot here can be sponsored. Details.